Essentials of
effective control
1. Suitability- the
control system should be appropriate to the nature and needs of various
activities to serve the specific area or department of the organization
2. Timely and forward
looking- control system in the management of the organization should be
used to evaluate the deviations timely and take corrective measures in time.
3. Simplicity- effective
control system should be very simple and easy to understand by the concerned
manager and subordinates.
4. Economy- the
controlling system should be very economic and less costly. The benefits should
be more than that of actual expenditure related to the common goal
5. Objectives- the
control system should be objective in order to specify the expected result in
definite terms in terms of personal likes and dislikes of manager, subordinates
and other information users etc.
6. Flexibility- every
organization operates business in a dynamic environment. Controlling system
should ne flexible so that it could be adjusted in every environment
7. Focus on strategic plans-
controlling system should focus on critical areas where deviations from
standards are most likely to occur and they cause loss and damage. So
controlling system should concentrate on those areas where corrective action
can be applied effectively
8. Coordinates with
organizational workflow- the information to be used for the control must be
coordinated with the organizational work flow for two main reason:
a.
Each step in the workflow may affect the entire
authority
b.
Control information must reach every one who needs
it.
9. Prescriptive and
operational- control system should be prescriptive and operational. And if
it does not prescribe remedies and help for smooth operation, it is not useful.
